Race Pack Fulfilment and Posting Service for Running Events
We pack it, we post it. No volunteers, no labels, no mail merge.
We all know how time consuming creating a race pack can be: volunteers sticking labels, packing envelopes and wrestling with a mail merge of your entry database. We've been sending out race packs for 18 years, and we've perfected the process along the way. We've invested in the latest envelope printers and packing equipment, so your race packs are produced and posted professionally.
Our low cost race pack fulfilment service is available to our own timing customers and to any event looking for a professional posting service, and it includes a personalised, event-branded envelope.
Get a Race Pack Fulfilment Quote
What's Included in Our Race Pack Service
Every race pack contains:
- C5 envelope customised with your event name
- Race number: you send us your numbers, or we can supply them
- Disposable timing chip: our own chip if you're one of our timing customers, or one you provide
- Event letter: A5 double sided or A4 folded. We can include booklets as long as they aren't too thick
- Royal Mail 2nd Class postage
Why Use a Race Pack Posting Service?
- Save your volunteers' time: no more evenings of labelling and stuffing envelopes.
- No mail merge headaches: we use your entry data to address and pack every pack.
- Runners get their number early: packs arrive before race day, so registration queues are shorter and race morning is calmer.
- A professional first impression: every runner receives a branded envelope with your event name on it.
- Low cost: professional fulfilment at a price that suits your event.
What We Need From You
Your Competitor Data
Please send your competitor data in a clean, usable format, ideally as a CSV file. We need the following columns:
- Event name (printed on the bottom left of the envelope)
- Competitor race number
- Name
- House number
- Address 1
- Address 2
- City
- Area
- Postcode
Please check your CSV carefully and make sure all address columns are correctly formatted. We post race packs using the data you provide, and we can't be held responsible for incorrect data.
Your Materials
All materials for the race packs need to be sent to us for inclusion. That means your race numbers (unless we're supplying them), your event letter and any booklets or inserts.
Race Pack Deadlines
- Data deadline: we need your data at least 4 weeks before the date you'd like your race packs posted.
- Posting deadline: packs need to be posted at least 3 weeks before your event.
Get a Race Pack Fulfilment Quote
Tell us about your event, how many race packs you need and what you'd like included, and we'll send you a price.
Frequently Asked Questions
What is race pack fulfilment?
We pack and post your race packs for you. Each envelope contains the runner's race number, timing chip and event letter, addressed using your entry data.
What's included in each race pack?
A C5 envelope customised with your event name, a race number, a disposable timing chip, an event letter (A5 double sided or A4 folded) and Royal Mail 2nd Class postage.
Do I have to be a timing customer to use the service?
No. We offer race pack fulfilment to any event looking for a professional, low cost service, as well as to our own timing customers.
Can you supply the race numbers?
Yes. You can send us your own race numbers, or we can supply them.
Can you include a booklet or programme?
Yes, as long as it isn't too thick.
What format should the entry data be in?
A clean CSV file with event name, race number, name, house number, address lines, city, area and postcode.
How far in advance do you need the data?
At least 4 weeks before the date you'd like the packs posted, so they can be posted at least 3 weeks before the event.
How much does race pack fulfilment cost?
It depends on the number of packs and what's included. Contact us for a price.